Job Details

Job Title

Fixed Assets & Disbursement Administrator
Posted: 7/10/2019

Location

World Headquarters, TX
2481 Manana Drive
Dallas, TX 75220

Description

SUMMARY
This position is a dual role between disbursements and fixed assets. The employee will split their time evenly based on a schedule assigned by management between the two departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES RELATED TO FIXED ASSETS include the following. Other duties may be assigned.

Transfers items from the Project Costing system to the Asset Management system as defined by the fixed asset accountant.

Assists in maintaining of fixed assets within asset management by entering transactions as assigned including asset transfers between departments, use life changes, and asset disposals.

Assists in maintaining project costing subledger by ensuring all rows that balance to zero are identified and noted and adds manual corrections as needed.

Prepare monthly queries/reports to be utilized in the NSO cost tracking.

Prepares monthly gift card queries/reports to be utilized in sales recognition and reconciliation of payments due by vendors.

Gathers information related to fixed assets for financial statement auditors and external consultants for quarterly and annual financial statement calculations and related disclosures and Sarbanes-Oxley documentation and testing requirements.

Adheres to processes and procedures for fixed assets required under Sarbanes-Oxley.

Input and process store generated invoices in Compeat and PeopleSoft.

Monitor and analyze vendor accounts and communicate with vendors regarding payments.

Report and follow up on unpaid invoices over 30-days old.

Audit and maintain assigned vendor accounts to ensure payments are processed in a timely manner.

Perform backup duties as assigned for Accounting Department.

Ensure all transactions and entries are completed timely for month end and annual closing


SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Bachelors degree in Accounting and/or prior experience. Must have a basic knowledge of Generally Accepted Accounting Principles, such as debits and credits, normal account balances, and an understanding of the general ledger.

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as sales tax, interest, proportions, and percentages. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

COMPUTER SKILLS
Must have intermediate computer knowledge including familiarity with Microsoft applications with a focus in Excel.

CERTIFICATES, LICENSES, REGISTRATIONS
Non required.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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